Collaboration

Teamwork that works anywhere

Microsoft Teams, SharePoint and OneDrive bring chat, meetings, file storage and workflow automation into one connected environment. Next2IT implements, integrates and optimises these tools so your people communicate effortlessly and stay productive, whether in the office, remote or hybrid, with enterprise-grade security throughout.

What we deliver

Teams deployment. We configure Teams as your central collaboration hub, with chat channels, team structures, video conferencing, meeting policies and governance, integrated with SharePoint, OneDrive and your business applications.

SharePoint and OneDrive. We design document libraries, metadata and content structures around your processes, with version control, co-authoring, permission management and approval workflows, plus sync for offline access.

Microsoft 365 integration. We connect collaboration tools with Outlook, Planner and To Do, Power Automate and Power BI, and external applications through APIs and connectors, so data flows smoothly across your stack.

Workflow automation. We build Power Automate flows for approvals, notifications and data synchronisation, and create SharePoint and Teams templates that remove manual effort while maintaining governance.

Security and compliance. We configure Data Loss Prevention, sensitivity labels, retention policies, Conditional Access, multi-factor authentication and external sharing controls to keep collaboration secure and aligned with UK GDPR.

Migration and adoption. We migrate from legacy SharePoint, file servers, Google Workspace or Slack while preserving metadata, permissions and version history, then drive adoption through role-based training, documentation and internal champions.

Key features

• Teams integration, unifying chat, video meetings, file collaboration and apps in one workspace
• Real-time co-authoring of Word, Excel and PowerPoint through OneDrive and SharePoint
• Secure file sharing with granular permissions, version control and audit trails
• Advanced meeting tools, including live events, webinars, recording, transcription and breakout rooms
• Task management with Planner, To Do and integrated Kanban boards inside Teams
• Cross-device access from desktop, laptop, tablet or mobile

Timelines depend on scope: small deployments are typically live in 2 to 4 weeks, medium implementations in 6 to 8 weeks, and enterprise rollouts in 2 to 4 months.

The benefits

Real-time co-authoring, instant messaging and integrated meetings cut the time lost switching tools and chasing files, so teams decide and deliver faster. Centralised storage with version control turns document chaos into a single source of truth that is easy to search. Built-in security protects sensitive data and supports GDPR, ISO 27001 and sector requirements, and cloud licensing scales with you without heavy infrastructure spend. It all supports hybrid and remote work, keeping distributed teams fully connected.

Built for your sector

We tailor collaboration for each sector:

• Healthcare protects patient data and simplifies clinical workflows, enabling secure collaboration across care teams and remote practitioners.
• Retail and e-commerce connects teams, automates inventory processes and delivers consistent experiences across online and in-store channels.
• Financial services enables secure, compliance-driven workflows and real-time access to client information from any device while meeting FCA requirements.
• Manufacturing bridges the factory floor and back office with mobile-ready tools, centralised documentation and real-time production updates across sites.

Why Next2IT

We design collaboration around how your teams actually work, integrate it cleanly into your existing technology, and provide ongoing training, optimisation and support. Security best practices are built into every implementation. We act as an extension of your team, focused on collaboration efficiency, stronger information security and people empowered to work from anywhere.

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